CINEA vacancy search engine

HR Manager – Staffing, Budget & Reporting


Vacancy details

General information

Organisation

The European Climate, Environment and Infrastructure Executive Agency (CINEA) has been established by the European Commission to support stakeholders in delivering the European Green Deal through high-quality programme management that helps to implement projects contributing to decarbonisation and sustainable growth. CINEA implements parts of EU funding programmes for transport, energy, environment and climate action with strong focus on contributing to the European Commission's Green Deal priority.

The main programmes managed are:

•The Connecting Europe Facility (CEF);
• Horizon Europe: the EU's Research and Innovation programme for which CINEA manages the areas of transport and energy;
•The Innovation Fund;
•LIFE Programme;
•European Maritime, Aquaculture and Fisheries Fund;
•The EU Renewable Energy Mechanism;
•The Public Sector Loan Facility of the Just Transition Mechanism.

The budget managed by CINEA in 2021-2027 period is ca. € 65 billion

CINEA is based in Brussels with a multinational team of nearly 600 persons. The number of staff will grow further over the coming years and the purpose of this publication is therefore to set up a reserve list, which will be used to cover the growing needs of the Agency. The reserve list may also be used by other Executive Agencies.
More info on: https://cinea.ec.europa.eu/index_en, X (https://twitter.com/cinea_eu), Linkedin and our YouTube channel.

  

Position description

Profile

Human Resources - HR Administrator

Position title

HR Manager – Staffing, Budget & Reporting

Contract

Temporary agent

Grade

AD5

Mission description

The jobholder will be part of a Human Resources team and be mainly responsible for the staffing figures, budget, reporting and communication on HR matters under the supervision of the Head of Sector HR and the Head of Unit HR, IT & Logistics.

As such, the jobholder shall contribute to implementing the Inter-Agency Human Resources strategy and processes in compliance with the Staff Regulations of Officials of the European Communities and the Conditions for Employment of Others Servants of the European Communities (CEOS). In collaboration with the team, the jobholder shall collect HR needs, plan, organize, implement and monitor HR policies and processes.

Tasks

Staffing Allocation and HR Management
• Contribute to the analysis and projections of the staffing needs of the Agency in accordance with the Establishment Plan and in coordination with the internal clients;
• Contribute to the development or optimisation of agency's policies and processes in recruitment, staff administration, career development and training;
• Contribute to the implementation of the EU Staff Regulation and CEOS, the Implementing Rules of the Agency as well as all internal rules, procedures and guidelines.

Act as a back up to the Head of Sector HR
• Management of the HR team (21 members);
• Plan, lead, direct, develop, and coordinate the policies, activities, and staff of the team;
• Have a general overview of the workload of the team and the priorities, and ensure quality check of all HR files.

Budget Monitoring and Procurement
• Contribute to the establishment, planning and execution of the Human Resources yearly budget;
• Follow-up of the Human Resources budget in collaboration with the HR Coordinators and raise awareness on any budgetary concerns;
• Monitor the validity of existing contracts the Agency has with different stakeholders for delivering HR services and propose a renewal on time whenever necessary;
• Act as an Operational Verifying Agent for the budget lines related to the HR.

Reporting and HR Statistics
• Analyse data and develop HR reports in line with the annual HR Reporting Plan e.g Diversity & Inclusion Report, newcomers survey report, annual time & management report, etc;
• Analyse and draft ad hoc reports on HR data as requested by management as well as reports from the various staff or pulse surveys.

Internal and External Communication
• Develop content and ensure the regularly updates of the internal and external web pages related to HR issues;
• Prepare first draft of presentations;
• Draft articles on HR topics whenever needed.

Salary range

> 50 K€

Interview period - from :

01/07/2024

Interview period : to

31/07/2024

Selection procedure

A - Written test (30 min)

All pre-selected candidates will be invited to sit the written test at the same time, in general one week ahead of the interview period. In order to ensure the integrity of the tests, there will only be one sitting of the tests. Failure to sit this test will result in the candidate being excluded from the selection procedure.

The test will consist of a case study in English designed to test:
- your knowledge in the field of the profile;
- your ability to understand, analyse and summarise;
- your drafting ability.

This test will be marked out of 25 (pass mark: 12.5).

Time allowed: 30 minutes

Only candidates that pass the written test will be invited for the oral test.

B – Oral test (30 min)

Interview with a selection board in English to assess:
• your suitability to carry out the duties of an HR Manager
• Your specialist knowledge in the field
• Your communication, inter-personal and problem-solving skills
• Your general knowledge about the CINEA and related policies

This test will be marked out of 100 (pass mark: 50).

Both the oral and written tests will be combined on a total of 125. Pass mark: 81,25 out of 125.

Candidates receiving at least the pass mark (81,25 out of 125), all tests combined, will be included in the reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.

Application procedure

The Agency may organise a second interview with candidates in the reserve list before proceeding with the recruitment.

For applications to be valid, candidates must submit:
- a detailed curriculum vitae, in EU CV format (1);
- a letter of motivation, including his/her views on the mission of the proposed position (2 pages maximum).

Please note that both CV and motivation letter form an essential basis for the pre-selection decision.

Applications must only be sent through the recruitment online system.

Closing date: applications must be sent no later than 28 June 2024 midnight.

Supporting documents showing evidence of the provided information may be requested at a later stage.

Candidates are invited to apply in English to facilitate the selection process.

In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards this instruction.

(1) EU CV format available on: https://europa.eu/europass/en/create-europass-cv

Appointment and conditions of employment

The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.

Prior to the engagement of the staff the Agency may request references from former employers and reserves the right to contact them.

The jobholder will be recruited as temporary agent, in function group AD5, pursuant to Article 2f of the Conditions of Employment of Other Servants of the European Communities (CEOS). The salaries of temporary agents are subject to a community tax deducted at source. They are exempt from national tax. The European institutions have their own social security and pension scheme. The basic monthly salary, before any deductions or allowances (e.g. child allowance, school allowance, expatriate allowance), at 1 July 2023 for grade AD5, first step is € 5.507,55.

The jobholder will serve a probation period of nine months.

The initial contract will be for a duration of 2 years and may be renewed for one additional year. The contract may be renewed again, and in this case it shall be concluded for an indefinite period.

The place of employment will be Brussels where the Agency has its activities.

For further information on the legal framework of temporary agents see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

07/06/2024

Publication end date

28/06/2024

Candidate criteria

Eligibility criteria

A. Eligibility criteria
- A level of education which corresponds to completed university studies of at least three years attested by a diploma;
- Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

In addition, in order to be eligible a candidate must:
- be a national of one of the Member States of the European Union;
- be entitled to his or her full rights as citizen;
- meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
- have fulfilled any obligations imposed by the applicable laws concerning military service, and;
- be physically fit to perform the duties linked to the post.

Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of this Selection procedure.

Selection criteria

B. Selection Criteria

Essential:
• Proven 3 years of professional experience in human resources and/or budget & reporting and experience related to the level of responsibilities to those described above;
• Strong skills with Reporting IT tools (Excel, Business Objects, …);
• Proven very good knowledge and experience in drafting analytical reports, synthesis, and other concept papers;
• Excellent command of English (C1) combined with excellent drafting skills;

Advantageous:
• Studies in the field of Human Resources and/or additional studies or HR certifications;
• Experience in analysis, establishment and monitoring of staff allocation;
• Knowledge of the organization and structure of the Commission services and Executive Agencies and its rules and procedures;
• Good written and oral command of French.

Personal qualities essential for the position (evaluated during the interview):
• High degree of organisational skills and ability to work under pressure;
• Good interpersonal and communication skills;
• Proven ability to work as a team member;
• Ability to appreciate and follow priorities.

The Agency will invite to an interview and written test phase the best candidates, with a maximum of 10 candidates.

Languages

English (Proficient C1)

Updates on the application process

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.

All candidates will be informed in due time about the processing of their application, either they are invited for the selection procedure as described above or not. These notifications will be sent by email only.

A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, at the following address CINEA-HR-RECRUITMENT@ec.europa.eu

Equal opportunities, appeal procedure & data protection

Equal opportunities
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Appeal procedure: for complete list of means of redress please browse the following link:
https://cinea.ec.europa.eu/about-us/job-opportunities/means-redress_en

Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the CINEA. The personal information requested from candidates will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Candidates are invited to carefully read the relevant Data Protection Notice available on the dedicated page of CINEA's website: https://cinea.ec.europa.eu/about-us/job-opportunities_en