General information
Organisation
The European Climate, Environment and Infrastructure Executive Agency (CINEA) has been established by the European Commission to support the European Commission to boost green growth and clean industry in Europe through high-quality programme management that supports European beneficiaries to achieve ground-breaking results for a cleaner and more sustainable future. CINEA manages EU funding for projects in the areas of transport, energy, climate action, environment, maritime, fisheries and aquaculture.
The main programmes managed are:
•The Connecting Europe Facility (CEF);
• Horizon Europe: the EU's Research and Innovation programme for which CINEA manages the areas of transport and energy;
•The Innovation Fund;
•LIFE Programme;
•European Maritime, Aquaculture and Fisheries Fund;
•The EU Renewable Energy Mechanism;
•The Public Sector Loan Facility of the Just Transition Mechanism.
The budget managed by CINEA in 2021-2027 period is ca. € 65 billion
CINEA is based in Brussels with a multinational team of 600 persons. The number of staff is expected to grow further over the coming years and the purpose of this publication is therefore to set up a reserve list, which will be used to cover the growing needs of the Agency. The reserve list may also be used by other Executive Agencies.
More info on: https://cinea.ec.europa.eu/index_en, X (https://twitter.com/cinea_eu), Linkedin and our YouTube channel.
Position description
Profile
Administrative Support - Secretary
Position title
ADMINISTRATIVE ASSISTANT TO THE DIRECTOR
Contract
Contract agent
Grade
FGII
Working Environment
The Agency fosters a culture of employee empowerment and engagement, emphasising collaboration, respect, integrity, trust. equality, diversity, and inclusion The Agency and its staff are committed to a number of core values including innovation, client focus, excellence, well-being, care, work-life balance, sustainability and working together.
Mission description
We propose a challenging position for a motivated and autonomous administrative assistant to the Director, to join a dedicated team working in a positive and stimulating work environment. The successful candidate will provide proactive secretarial and administrative support to the Director, and to her team when required. The successful candidate will enjoy a job with responsibility and many internal and external contacts, often at a high level.
The administrative assistant will carry, inter-alia, the following tasks:
• Ensure a smooth functioning of the office by maintaining the Director's calendar, responding to inquiries and other specific tasks.
• Assist in preparation of meetings and internal/external events (administrative and logistical support)
• Welcome and inform outside visitors in accordance with security regulations.
• Organise missions and ensure necessary follow-up
• Manage the incoming and outgoing correspondence through the relevant electronic tools, including quality checks on the documents signed by the Director.
• Redirect matters to appropriate contacts and ensure that critical issues are addressed in a timely manner
• Ensure administrative support for BASIS (briefings management system).
The post requires flexibility in terms of presence in the office (4 days a week) and working hours; however, compensation is allowed.
Salary range
25-35 k€
Interview period - from :
01/11/2025
Interview period : to
23/12/2025
Appointment and conditions of employment
The jobholder will be recruited as contract staff, in function group II, pursuant to Article 3a of the new Conditions of Employment of Other Servants of the European Communities (CEOS).
The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group II, either grade 4 or grade 5). Beside the basic salary the jobholder might receive special allowances (e.g. child allowance, school allowance, expatriate allowance).
The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period.
The place of employment will be Brussels where the Agency has its activities.
For a complete description of the job and tasks, eligibility criteria, selection criteria, application procedure, selection procedure, conditions of employment, equal opportunities policy, data protection policy, request of review policy, please consult the vacancy notice text attached.
Publication date
Job location
Belgium
Location
Brussels
Publication start date
12/09/2025
Publication end date
26/09/2025
Attachments
Attachment
VN Admin Assistant to the Director.pdf (238 Kb)
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